Contractor Onboarding & Compliance Software
Deliver a contingent workforce with real-time compliance in all job roles
The PowerHouse Contractor Solution manages your contingent workforce with recruitment, pre-screening, onboarding, safety induction, job role and site safety compliance monitoring.
The PowerHouse Contractor Solution software integrates with your current technology and is configured to meet your specific business needs.
Automating contractor sourcing, onboarding and compliance
Workforce Wallets with dynamic compliance
To store and search all licenses, insurances, safety checks and verified skills.
Safety induction and background checks
Automates contractor inductions with checks and site-specific safety courses.
Contractor job role compliance tracking
Assign specific compliance and core skills verification to each of your job roles.
Contractor Talent Attraction
A branded Talent Attraction portal for staff & contractors. Presents ranked talent pools.
Contractor Management Software
End-to-end contractor management
The PowerHouse Contractor Solution software is an end-to-end platform with talent attraction, onboarding, compliance management, license / file uploading, upskilling and reporting.
Add your contracting businesses to your platform and their workers can self-register. Managers of each business track their team on the required compliance and skilling requirements.
Deploy as your standalone contracting platform or integrate with your current systems including proximity software, identity management and rostering systems.
Contractor Management Software
Onboard with compliance uploads & real-time tracking
The PowerHouse Contractor Solution software features customised onboarding workflows that manage the collection of licenses and certificates based on job role.
The certificate and file upload workflows include automated monitoring of expiry dates. Reminders and alerts are sent to contractors and their managers to upload replacement certificates.
Contractor Compliance Training Software
Online courses, workshops and webinar training
The PowerHouse Contractor Solution features a Course Publisher, face-to-face Event Manager and online compliance sessions delivered through the Webinar Manager.
After building and/or importing your compliance courses and setting up your events and webinars you can assign a selection of the activities to your different contractor groups to deliver site and job role specific programs.
The platform automatically manages the issue of personalised completion certificates and the update of Training Records in the contractor’s Workforce Wallet. Managers can view this information in visual and data reports.
Contractor Compliance Dashboard
Personalised contractor dashboards
The contractor dashboards are viewed on all connected devices. The dashboards provide guidance on a contractor’s outstanding compliance tasks, training courses and upcoming activities.
The dashboard features a left hand menu and widgets that display a compliance status and shortcuts to resume training and upload required compliance files. The dashboard features:
- Assigned courses to be completed
- Upcoming compliance workshops and webinars
- Alerts to update a compliance file upload
- Access to key documents and policies
- Access to the contractor news, surveys and polls
- Access to the Training Record and certificates
The contractor experience on all mobile devices is responsive and intuitive.
Contractor Management Software
Advanced reporting and onboarding analytics
The PowerHouse Contractor Solution features reporting and tracking dashboards for managers. Managers are assigned to groups and view the progress of their contractors.
The visual reports monitor the contractor’s onboarding and training activity and also present data for the entire group. A manager can view a wide range of onboarding reporting data including:
- Traffic lights to show not started, in progress, completed, overdue and failed onboarding workflows
- Clickable traffic lights to display the users in each status group
- Visual progress charts for all contractors in a group
- Visual progress monitoring of groups by time and completion
The manager can select a user to view their onboarding progress and assist with completion by posting and responding to questions and assisting in uploading documents and completing required tasks. Managers can also extend due dates so they can respond to changes in the business.
Contractor Management Software
Compliance gap analysis in Workforce Wallets
The personal Workforce Wallets are automatically generated for all of your contractors and feature uploaded and verified CVs, compliance records, and credential files.
Contractors upload personal contact information and provide their availability for opportunities, jobs, and/or shifts.
Contractor Management Software
Onboard with induction and safety courses
The PowerHouse Contractor Solution adds online induction courses to your onboarding. Build, license or import SCORM courses. The PowerHouse Contractor Course Library includes titles in the following categories:
- Governance and Code of Conduct
- Workplace, Health and Safety
- Human Resource Essentials
- Construction Safety
- Working in Care
- Personal Protective Equipment
- Working at Heights
- Fire Safety and Fire Warden
- Emergency Evacuation
Contractor Management Software
Customised workflows to match job roles and work sites
The PowerHouse Contractor Solution builds unlimited pre-screening and onboarding workflows which can be customised for the job role, work type or location.
Onboarding workflows can include customised forms, suitability assessments, background checks, digital contracts, file uploads, self-assessment of job skills, talent pools and induction courses.
The customised workflows can be assigned to specific work groups or job roles to personalise the onboarding experience.
Flexible Integration Options
APIs Zapier and inbuilt SAML single sign on
PowerHouse Contractor Management provides flexible integration options for connecting the platform with your existing technology environment.
PowerHouse APIs
Our APIs support secure system-to-system exchange of contractor, user, assignment, induction and compliance information. Depending on the connected system, data can be received by PowerHouse or shared with the client’s access, identity, procurement, rostering or workforce applications.
Zapier integration
Zapier provides a practical no-code or low-code option for connecting PowerHouse with supported applications. It can be used to trigger actions or transfer approved information between systems without requiring a fully customised integration.
Inbuilt SAML SSO
PowerHouse includes SAML single sign-on capability, allowing authorised users to access the platform through the client’s existing identity provider. This reduces the need for separate passwords and supports central user authentication and access policies.
This flexible approach allows PowerHouse Contractor Management to operate as a standalone contractor portal or as an integrated compliance layer within the client’s existing technology ecosystem.
Contractor Management Software
Connect with your existing access systems
PowerHouse Contractor Management can integrate with the systems your organisation already uses to manage contractor entry, attendance and site access.
The platform provides current contractor onboarding, induction and compliance status to help your access systems determine whether a contractor is eligible to enter a site or work location. Integration opportunities include:
- Fingerprint and biometric access systems
- Proximity cards, fobs, NFC and mobile credentials
- Visitor management and contractor sign-in kiosks
- Door, gate and turnstile access systems
- Identity and credential management platforms
- Rostering and workforce management applications
- Procurement and vendor management systems
- Other applications used to manage contractor registration, attendance, permits and site access
Contractor Attraction
Contractor Talent Marketplace
The PowerHouse Contractor Solution features the upgrade ability to enable the Talent Community to attract and build talent pools of contractors and employees.
The Talent Marketplace is branded with your company logo, stylesheet and images. Add your job roles with job descriptions and compliance and competency requirements. Prospective contractors (and/or employees) register in your Talent Community with the following steps:
- Select the job role and experience level
- Upload their CV which is parsed with AI
- Complete the pre-screening workflow with file uploads
- Complete forms, including availability
Contractors and jobseekers are automatically ranked in your talent pools with Job Match, Job Ready and CV Matching scores. Use location, salary and availability filters to find your talent. The Talent Marketplace is shared on your social media and in your marketing campaigns. The community integrates with job boards to stream applicants into the ranked Talent Pools.
Ready To See The Platform In Action?
Schedule a free, no obligation demo to discover the benefits of PowerHouse Upskill for your business
