Online induction and compliance training with LMS: automation tools

Transitioning staff induction and compliance training online with an LMS delivers a range of benefits. HR professionals understand the need for this online induction system to streamline training and promote high standards across the platform. The following are just some of the benefits that an LMS system offers.

Benefits of moving staff training to an LMS

These benefits are widely acknowledged; however, a new generation of compliance LMS systems feature tools to streamline and automate the workflows associated with online training.

Remember: not all LMS systems are the same. Delivering the courses and assessment in an LMS is offered by most LMS providers. Dig under the surface and search for automation tools that will simplify the online induction and compliance program.

If you are upgrading your LMS or looking to implement a new eLearning platform for your organisation, ensure that the LMS delivers automation in the following areas.

LMS Automation: Contractor and Volunteer Induction and Registration

contractor induction

To simplify the on-boarding and registration process, ensure that your LMS can deliver the ability for a:

  • contracting business to register on your platform
  • business to add its data and use digital signatures, limiting your audit exposure
  • business to upload key documents, such as insurance and licenses
  • business manager to log on and view their staff compliance status and run reports
  • contractor to search for their business and register against it
  • contractor to upload key licenses and documents with expiry dates
  • contractor to print out their induction card or certificate

LMS Automation: Visitor Induction and Registration

Limit your compliance exposure by ensuring that all visitors complete an online induction. Ensure your visitor induction LMS has the ability to:

  • add custom fields for your organisation
  • allow visitors to register online from all mobile devices
  • add automatic date and time stamps at sign in and sign out
  • allow returning visitors to re-register automatically
  • add a visitor induction to the end of the form
  • add an automated visitor pass that the visitor can print at the end of the induction

LMS Automation: Course Expiry and Course Re-induction Functions

This is a key area that is often missed in assessing a compliant LMS; however, without these automation tools, the work for your HR and Safety Managers becomes far more time consuming and the chance for compliance exposure is high. As a minimum, your LMS must deliver the:

  • ability to create a course and add an expiry date (to a set number of days)
  • functionality that the expiry relates to each user and the countdown commences when the staff member or contractor commences the course
  • ability to add system-generated email reminders and alerts at regular intervals to ensure that the user completes the course
  • option to send alerts to the user’s manager if they do not complete the course by the expiry date
  • ability to re-induct specific courses, such as a Fire Safety and Evacuation course, on an annual basis
  • ability to send a series of email reminders to ensure that the user completes the courses
  • option to send alerts and automatically reset re-induction courses

LMS Automation: Assessment Streamlined Workflows

In addition to expiry and re-induction settings, ensure that your LMS has automated functions in the Assessment Editor. The LMS should have the ability to:

  • set the pass rate for each course
  • add question banks to deliver a unique set of questions
  • randomise question order
  • set the attempt limit for each question with automated block-outs, date resets and email notifications
  • add a range of question types using LMS tools to quickly generate questions

Man working on laptop

LMS Automation: Course and Content Development Workflows

If you are planning to build your own courses, we recommend you review your LMS to ensure that it has rapid content development tools. These LMS online induction tools should include the ability to:

  • drag and drop images into your page editor
  • assign your style guide, corporate colours and fonts to the course editor
  • use templates (PowerPoint) to create quality content quickly without specialist skills
  • add SCORM 1.2, 2004 and Tin Can to your LMS
  • add Camtasia, Captivate and Storyline assets
  • add pre-tests, post-tests and section tests using automated templates and settings
  • add quizzes for QA purposes
  • create courses that publish automatically in HTML5 (to ensure mobile accessibility)
  • add scenario branching activities

Automation tools really help LMS software to stand out. When selecting the LMS that’s right for you, establish the automation tools that you need to achieve organisational goals. This will help to guide the decision-making process and ensure you receive the best features with your LMS.

If you need any further assistance with your LMS decision, please contact us at Mediasphere to see if our award-winning LMS can help to streamline your processes.