What are compliance risks?
Workplace health and safety legislation requires employees to be competent at performing their duties safely. When an incident occurs at work, questions will be raised about whether the worker responsible was competent at controlling the risks involved with that task.
When safety obligations are not met, there can be severe consequences for your staff and your business. Therefore, safety compliance training is imperative – both for the safety of your employees and the continuing viability of your business.
The problem here is that simply providing employees with safety compliance training sessions does not ensure that they can, or will, perform tasks safely. Some employees may struggle to understand safety concepts, while others may refuse to use safe practices for reasons such as convenience or, simply, negligence.
Identifying these high-risk workers is not enough to protect your staff and business from potential misconduct. A range of risk control methods must be implemented to ensure all employees are competent and compliant. This is where a Learning Management System (LMS) can help.
Use LMS tools to identify your risks
A good LMS will provide you with a comprehensive set of competency and risk assessment tools to identify strengths and weaknesses in your team and manage them effectively.
Some of these functions can include:
- decision-based risk profiling
- adding attributes that indicate employee competency to tests
- linking test responses with these indicators
- creating and reviewing personal employee profiles
- creating and assigning training plans
The value of these functions is apparent when collecting risk data about your employees and workplace practices.
Manage your safety compliance risks
Result data from competency assessments provides an insight into the areas where individuals and groups may need further training. This information can be obtained through decision-based risk profiling.
Within the LMS, the administrator can assign a risk type and value to each decision made within a competency assessment.
This helps you identify employees who may pose greater risks as they are not yet fully competent at performing a task safely. As a by-product of this, you will be able to identify work activities that may have higher operational risks based on your unique team or workplace.
Once high-risk employees have been identified, tailored training plans can be allocated to them. These training plans might consist of mandatory courses about the importance of safe work procedures for activities.
This is an effective and efficient risk control method to ensure that employees are receiving the tailored training material they require to work safely, at the click of a button.
Keep track of staff compliance
Another control method is to track licensing. LMS administrators can enable users to upload essential licenses, certificates and insurances with tracked expiry dates and alerts to remove the risk of workers with invalid licenses working on-site.
Along with the legal ramifications of having unlicensed workers, employees may require additional or refresher training.
Refresher training can be automated through the LMS, with real-time alerts for managers and employees to ensure that they maintain their level of competency at the required intervals.
Lastly, administrators can generate real-time reports that provide a full organisational overview of each user with role-based groups and compliance statistics.
These functions allow you to critically assess employees’ competency based on their performance in training assessments.
The dynamic tools an LMS offers are essential for identifying and managing the risks involved with ensuring your staff meet compliance requirements.
Compare this with the traditional method of paying expensive specialists to come and deliver training sessions, or hiring work sites for hands-on training, and you’ll see why an LMS is the key to effective, comprehensive compliance training.
If you’d like to learn to learn more about LMS or are interested in implementing an LMS for your business, please contact us at Mediasphere to see if our award-winning LMS can help optimise your training today.
- Business Queensland. (2016). Health and safety rights and obligations. Queensland Government. Retrieved from https://www.business.qld.gov.au/running-business/protecting-business/risk-management/safe/rights-obligations